Privacy Policy of CCPIT Sub-Council of Chemical Industry (CCPITchem)

(The full name is CCPIT Sub-Council of Chemical Industry, hereinafter referred to as "CCPITchem" or "we")

Introduction and Organisational Profile

CCPIT Sub-Council of Chemical Industry (hereinafter referred to as "CCPITchem", "we", or "us") is dedicated to connecting experts and professionals in the chemical industry through various industry events, academic exchanges, and publications. As an important part of the China Council for the Promotion of International Trade (CCPIT), we cooperate with numerous well-known domestic and international organisations to help professionals work smarter, make better decisions, and promote sustainable development in the chemical and related industries.

Data and information are at the core of our services, and we take data privacy very seriously. We respect our relationships with customers, clients, visitors, sponsors, exhibitors, contributors, suppliers, and partners, as well as their trust in us to retain their personal information.

Data Controller

This Privacy Policy explains how CCPITchem collects, uses, and protects personal information.

CCPITchem has several business divisions, including the Conference and Exhibition Department, Information Consulting Department, Training Department, and Publishing Department. Typically, we interact with you through one of these divisions, but all divisions comply with this Privacy Policy.

International Reach and Changes

Our main operations are based in China, while we cooperate with organisations in many countries and regions around the world. Data protection laws may vary by jurisdiction. This Privacy Policy applies to all our activities worldwide and may be supplemented by specific requirements of particular countries/regions where applicable.

Updating Marketing Preferences

To update your personal information or marketing preferences, please contact our Data Protection Team:

• Email: chenxy@ccpitchem.org.cn
• Phone: +86 (0)10 8424 0485

For data privacy enquiries or complaints, you may also contact us via the above channels or through the "Submit a Privacy Request" function provided on this page.

Data We Collect

This section describes the personal information we collect, including information you voluntarily provide when using our products and services, as well as information we receive from other lawful sources.

In this Privacy Policy, personal information includes various types of information we collect and use, such as:

• Detailed contact information, e.g., name, email address, postal address, and telephone number
• Educational background, nationality, and professional information
• Demographic information, e.g., gender and date of birth
• Username and password
• Payment information, e.g., credit/debit card number or bank account details
• Comments, feedback, ratings, posts, and other content submitted, including survey responses
• Interests and content preferences, including marketing permissions where appropriate
• Location information, e.g., via mobile applications and Bluetooth beacons
• Images, including photos and video footage, e.g., from our CCTV, mobile application cameras, or event badge photos collected for security purposes
• Audio notes, e.g., recordings saved via our mobile applications
• Identity verification information, e.g., passport details to comply with legal obligations in certain countries/regions and to provide visa invitation letters upon request
• IP address, website and communication service usage information, e.g., communication addresses and details of your use of our websites and services obtained via cookies or other tracking technologies
• Hotel name when staying at a hotel for our events

This personal information relates to the following categories of individuals:

• Prospective customers, customer contacts, subscribers, and users of our services and products
• Visitors, sponsors, exhibitors, and speakers at our events
• Professionals (e.g., senior executives) featured in electronic or printed product directories provided through intelligence products, research, and publications
• Authors, editors, and reviewers involved in our publications
• Contacts of our service providers and business partners

When you register for an event we organise or use our services and/or platforms, we collect your personal information directly from you. To the extent permitted by applicable data protection laws, we may also collect personal information from third-party partners and public sources.

Sensitive Personal Information

Where we collect or store your sensitive personal information (e.g., information about health, disability, or religious beliefs) to facilitate your participation in one of our events, we will generally obtain your explicit consent. However, in certain limited circumstances (e.g., a serious accident), we may not obtain your consent. In such cases, we will ensure your privacy rights are protected.

Data Collected by Third Parties at Our Events

In some circumstances, third parties attending our events may collect your information, for example by taking a picture of your business card using our event mobile application or by scanning your visitor badge. We are not the data controller for such data, have no access to it, and bear no responsibility for the third party's use of the data. For further information, please refer to the relevant third party's privacy policy or the applicable terms of use of the relevant application.

Aggregated or Anonymised Personal Information

We may aggregate or anonymise personal information we receive about you and other users. Anonymised data may include statistics or analytical information, and we may share such information with third-party customers.

In certain cases, your employer or another organisation may provide you with access to our services. In such cases, your employer will only receive aggregated information and will not receive personal information about your use of our services.

Children's Personal Information

Our services and products are primarily aimed at business professionals and are not intended for children under the age of 16. For most of our events, we do not knowingly collect personal information from individuals in this age group and reserve the right to delete such information if we discover it has been collected. For a small number of events, we may collect data from children aged 13 to 17, but only where such information is provided directly by a parent or guardian.

How and Why We Use Personal Information

This section explains how and why we use your personal information.

Product Enquiries, Sales, and Administration

If you enquire about our products or services via the web or telephone, we will use your personal information to respond to your enquiry or take other steps prior to entering into a contract with you. If you purchase or register for our products or services (including trial versions), we will use your personal information (including bank or credit card details) to provide the products or services, send relevant notifications, process payments, and recover debts.

Call Monitoring for Training and Quality

When our staff speak with you by telephone, we may record the call for training and quality monitoring purposes.

Adding Professional Information to Our Products and Consulting Services

If your professional personal information is relevant to our products and is freely available from public sources (e.g., websites, directories, newsletters, industry publications related to your work or profession) or you voluntarily provide it to us to the extent permitted by applicable data protection laws, we will use such personal information in products provided to customers, such as subscription products, research, industry analysis, and insights.

If you enquire about or use our consulting services or research/analysis, we will collect your name, country, job title, company or academic institution, postal address, email address, and telephone number, and use this information to respond to enquiries or provide consulting services.

Event and Exhibition Management

If you attend our events as a speaker, sponsor, exhibitor, or attendee, we will use your personal information in the course of running the event, including processing payments and recovering debts. This includes our legitimate business interests in carrying out logistics, management, and analytics to ensure the smooth running of events and to provide a better experience for our customers.

We also use your personal information to maintain databases, assess your suitability as a speaker or sponsor/exhibitor, promote events, encourage further participation, and in some cases request references. With your consent, we may share your personal information with exhibitors at the event you plan to attend so they may contact you in advance and arrange meetings with you during the event.

In addition, we may take photos and videos at events in which attendees, speakers, sponsors, or exhibitors may appear. To the extent permitted by applicable data protection laws, if you appear as an attendee, sponsor, or exhibitor in our event photos and videos, we may use those photos and videos for promotional purposes. Third parties may also take photos at our events, for example to document the booths or exhibitors they visited. We are not responsible for the collection or use of images captured by third-party cameras.

If the event or exhibition uses attendee badge scanning technology, we will use your personal information to identify you at certain entry points (e.g., VIP areas, seminars, entrances/exits to other event areas). Attendee badges cannot be read remotely. Information obtained from scanning attendee badges will be used for access control, security checks, and visitor traffic analysis to improve the event experience for visitors and other participants. You may also allow exhibitors to scan your attendee badge. When they do so, we will share your detailed contact information with that exhibitor, to be used in accordance with applicable data protection laws, the exhibitor's privacy policy, and any other notices or consent forms provided to you at the event.

When we organise and manage virtual exhibitions or events, we and any third-party platform providers acting on our behalf will use the personal information you provide during registration to host and manage such online events, and to analyse visitor interactions and traffic to improve the event experience and provide a personalised exhibition experience.

Publishing Services

If you publish works through our platforms, we will use your personal information (including information of designated representatives or beneficiaries) to promote and publicise your published works and to fulfil contractual obligations, which is necessary for our legitimate interests as a commercial organisation. Your name and affiliation will be published as part of the work. We may also use your personal information to process payments or for other purposes necessary to perform our contract with you.

Marketing

We use your personal information to send you newsletters, offers, or other marketing emails to keep you informed of news, events, and products that may interest you. Depending on the nature of your interaction with us and applicable data protection laws, you may have actively given us your consent (i.e., opted in), or we may be entitled to market to you based on your implied consent or our legitimate interests. We will always provide you with the opportunity to opt out of receiving future marketing emails, and you have the right to change your marketing preferences at any time (see "Your Rights" section).

In certain circumstances, if we have a lawful basis and you have provided your personal mobile number, we may send you marketing text messages or call you for marketing purposes in accordance with applicable local laws.

Gamification

When you download and use some of our mobile applications and participate in specific event interactions, we may collect information about your various behaviours (e.g., viewing event guides, viewing event schedules, viewing participant profiles, sending messages, adding event sessions to your schedule) to implement gamification. You can control sharing through your settings and can opt out of gamification at any time.

Customer-Facing Marketing Services

We combine personal information we collect and use such information to create profiles that identify your/your company's business interests. As part of our marketing services, we use this information on behalf of or for the benefit of our customers to provide personalised, targeted marketing campaigns. We carry out such marketing activities in accordance with your consent choices.

Social Media

We use your personal information when conducting marketing campaigns through social media platforms (e.g., WeChat, LinkedIn) to provide you with information about upcoming events or new products and to ensure you only receive advertisements related to our products and services. We may share your personal information with social media platforms so that, when you interact with those platforms, they may show you advertisements for our products and services as well as those of our partners that may interest you.

Surveys

We use your personal information (including contact information, pseudonymised demographic information, and any feedback or answers you provide) to conduct surveys on our own behalf or on behalf of third parties.

Customer and Prospect Management (including Analytics and Product Improvement)

The personal information we hold about you, along with other personal information lawfully obtained and shared with us by third parties or publicly available data, may be used to help us better understand our customers and their preferences and to improve the products and services we offer.

Mobile Application and Website Analytics

We combine visitor session information or other information collected through tracking technologies (whether or not you are logged in) with personally identifiable information to understand and analyse your online experience, improve the operational efficiency or service quality of our websites, and identify events, products, and services that may interest you.

Our marketing emails may contain "web beacons" (pixels) to track email opens and link clicks. The pixels will be deleted when you delete the email.

Online Member Communities, Bulletin Boards, and Chat Rooms

You may choose to participate in online member communities on our websites to create and post profiles and other personal information. Please note that by participating in these online communities, other members may be able to see certain personal information about you. If you contact us via a customer enquiry chat room, the information will be treated as private and will only be used to respond to your question.

Enquiries or Complaints

Personal information you provide on the "Contact Us" page will only be used to respond, resolve complaints, or service the request or enquiry. We will not add this information to marketing or prospect databases.

News Alerts

Information collected when you register for news alerts is used only to provide this service and to understand the background and interests of the subscriber list. You may unsubscribe at any time via the link provided in the email.

Automated Decision-Making, including Profiling

We may use algorithm-based automated technologies to display personalised dynamic content based on your stated and/or inferred interests, and to carry out general profiling (e.g., customer segmentation) to provide you with a more relevant user experience. Automated decision-making has never been used in any way that produces legal or similarly significant effects.

Compliance with Legal Obligations

We use personal information to prevent fraud and other criminal activities, comply with international trade sanctions laws and regulations, respond to lawful enquiries from law enforcement, and obtain event licences, all in accordance with applicable laws and regulations.

How We Protect Personal Information

We use a variety of physical and technical measures to protect personal information from unauthorised access, use, or disclosure. We store electronic data and databases in secure computer systems and control access to information through physical and electronic means. We have detailed security and data protection policies and provide data protection training to our employees, requiring them to comply with relevant rules when handling personal information.

While we take all reasonable measures to protect personal information from unauthorised access, we cannot guarantee the security of information you transmit to our websites or other services because we cannot control the transmission process. We use HTTPS protocol to encrypt communications, ensuring data transmission security.

International Transfers of Personal Information

Due to our business dealings with international partners, we may need to transfer your personal information outside of China when necessary. In such cases, we will comply with applicable data protection laws and implement appropriate safeguards (such as signing standard contractual clauses) to ensure your personal information is adequately protected.

Cookies

For more details on the use of cookies, please refer to our Cookie Policy.

Third-Party Links

Our websites contain links to other websites. We are not responsible for the privacy practices of those websites and assume no responsibility for their content. We recommend that you carefully review the privacy policy of each third-party website linked from our site.

Sharing of Personal Information

Sharing with Other Entities Within CCPITchem

For specific purposes, we may share your personal information with other divisions within CCPITchem, for example to provide products and services, conduct internal analysis, or offer relevant products and services that may interest you.

Sharing with Service Providers

We share your personal information with third parties that assist us in providing products and services and managing our business, such as IT and marketing technology vendors, web and data hosting providers, mailing companies, event registration partners, and sales platform providers. We only share your personal information with such third parties to the extent necessary for them to provide our products and services to you.

Sharing with Other Organisations

Where permitted by local data protection laws and with your consent where required, we may share your personal information (including contact details and product or service interaction data) with trusted partner organisations for marketing purposes.

If you use a virtual product (e.g., virtual exhibition, webinar) or choose to have your badge scanned at an event, we will send the personal information you provide to relevant third parties.

Reorganisation or Change of Business Structure

If we need to negotiate the sale, reorganisation, or merger of all or part of CCPITchem's business, we may share your personal information during due diligence. All such information will continue to be used for the purposes described in this Policy.

Compliance with Legal or Regulatory Obligations

We may disclose your personal information to comply with legal and regulatory requirements or in response to lawful requests from judicial, law enforcement, or governmental entities.

Retention of Personal Information

We retain personal information only as long as necessary and as permitted by applicable law. After the purpose for which the information was collected has ceased, we may continue to retain personal information for certain legitimate business purposes (e.g., to honour opt-out requests, comply with legal obligations, or defend or exercise legal rights). When we no longer need to retain your personal information, we will delete or securely destroy it.

Your Rights

Depending on the data protection laws of your jurisdiction (in particular the Personal Information Protection Law of the People's Republic of China), you may have rights to access, correct, delete, restrict processing, data portability, and object to processing. To exercise your rights, you may contact our Data Protection Team via our online privacy form or by sending an email to privacy@ccpitchem.com.

Updating Personal Information and Marketing Preferences

You may unsubscribe from our services or opt out of future marketing communications at any time. Each marketing email we send provides an unsubscribe method. You may also request updates or opt-outs by emailing privacy@ccpitchem.com.

Contact Us

If you have any questions about this Privacy Policy, please contact our Data Protection Officer:

• Email: chenxy@ccpitchem.org.cn
• Address: CCPIT Sub-Council of Chemical Industry (CCPITchem), 4th Floor, Bldg.16, Block 7, Hepingli, Dongcheng District,  Beijing, 100013, China
• Phone: +86 (0)10 8424 0485

You also have the right to lodge a complaint with the Cyberspace Administration of China or other competent privacy authorities.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Depending on the nature of the changes, we may notify you by email or by posting a revised version on our website. Please check this page regularly for updates.